The Ultimate Guide to Organising Small Groups of Healthcare Professionals to Attend Large Congresses (Pharma Style)
Taking a small group of healthcare professionals (HCPs) to a large international congress can feel like you’re herding cats, but when you’ve got compliance codes like the ABPI and EFPIA to follow, the stakes are even higher. Here’s our practical guide to ensuring your medical congress-bound group is not only well-organised but code-compliant every step of the way!
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**Compliance: Our Middle Name**
Everything, from the travel we book for healthcare professionals (HCPs), to the hotels we choose, to the restaurants we select and the meals we offer need to be ABPI code compliant. That’s why we’re pros at weaving compliance into every aspect of planning. From travel to hotels and restaurants, everything is vetted for adherence to the ABPI, EFPIA codes, and the client’s SOPs. No one does compliance like us—we check it at every turn, ensuring your event stays squeaky clean and in line with the strictest of codes.
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**Site Visit: Always Worth the Air Miles**
Would you trust a hotel you’ve never visited or a restaurant you haven’t eaten at? Neither would we! Before whisking your HCPs away, we do a full site visit. Not only does this help us ensure every booking lives up to expectations, but it also means we know the city inside out. Whether it’s knowing the quickest way to the conference centre or where to grab a coffee between sessions, we’ve got the local lowdown.
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**Early Bird: Get the Best Deal**
When it comes to congress registrations, *time is money*. The early bird deadline isn’t just a suggestion; it’s your ticket to major savings. Plus, registering early means less last-minute panic and more time for us to fine-tune the finer details (like making sure that restaurant doesn’t sneakily play live music).
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**Restaurants: Compliance-Friendly, But Make It Great**
Choosing the right restaurant for your client’s group dinners is like walking a compliance tightrope. Michelin stars and live bands? Out. Cozy, vibe-friendly spots with flexible seating and reasonable alcohol limits? In. The right restaurant is more than just compliant—it sets the tone for networking, building relationships, and, of course, a great meal (sans the 5-star price tag).
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**Transfers: Get There First, Leave Last**
When it comes to transfer companies, let’s just say, we’ve learned to expect the unexpected. To make sure there are no hiccups, we’re always the first ones on-site and the last to leave. Our team personally oversees every transfer, ensuring everyone arrives where they need to be, when they need to be there. Think of us as the backstage crew, making sure the show goes on without a hitch.
So, next time you’re prepping for a big medical congress, remember: with compliance in mind and a solid plan in hand, your event will run smoother than a finely tuned engine (minus the non-compliant luxury car).
Looking to take a group of healthcare professionals to a large medical congress? See how we can help by contacting robyn@cfsevents.co.uk.
Check out our events services at www.cfsevents.co.uk.
The CFS Events Team x
October 2024
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