Imagine this: how often do you find yourself bogged down in repetitive tasks that don’t add much value? Sending the same type of marketing emails again and again, wondering if this time your database will take notice of your message. Perhaps you are manually typing in your to do lists thinking; surely there is an app for this? Or even numbing your brain with the copy and paste jobs such as collating post event feedback. But fear not blog followers! Allow me to alleviate your stress, clear the mind and get you back to the power-house, focused little machine that you are, using some nifty little AI hacks.

AI – it isn’t just a buzzword – it’s a game-changer for event planning. It’s not just about time; it’s about the potential you’re unlocking. Every minute spent on routine, mundane tasks is a minute that could be dedicated to brainstorming innovative ideas, strategising your next big move, or even taking a well-deserved break to recharge. Whether you’re organising a small educational conference or a major pharmaceutical summit, these practical tips that will show you how to work smarter, not harder.

  1. Automate your scheduling

Monday.com is an AI-powered tool that can help event planners streamline their processes and save valuable time. By automating repetitive tasks like task assignments, status updates, and reminders, planners can focus more on creative aspects and client relationships. With features like customisable workflows, real-time collaboration, and integrations with other platforms, Monday.com ensures that everyone stays aligned, tasks are completed on time, and no detail is overlooked. The AI-driven automations and time tracking also help planners stay on top of deadlines, budgets, and resources, ultimately enabling them to manage more events with less effort.

  1. Generate documents in a snap

Generating documents has never been easier with ChatGPT. Whether you need reports, proposals, or content drafts, this AI-powered tool can create high-quality, well-structured documents in a matter of minutes. Simply input your key points or guidelines, and ChatGPT will generate text that’s clear, concise, and tailored to your needs. This not only saves time but also helps streamline your workflow, making it the perfect assistant for busy marketers and business owners looking to produce professional content without the hassle. Just review and tweak for that perfect personal touch!

  1. Elevate your marketing game

Hoppycopy is an AI-powered copywriting assistant that helps you craft compelling, high-converting content in a fraction of the time. Whether you’re working on blog posts, social media captions, email campaigns, or product descriptions, Hoppycopy’s advanced algorithms generate copy that resonates with your target audience. With the ability to personalise content based on tone, style, and audience preferences, it ensures your messaging hits the mark every time.

  1. Use AI for post-event insights

Ever found yourself comparing graphs and figures to work out which ideas lead to excellent events? Now there is no need to use your valuable brain power, AI tools built into platforms such as SurveyMonkey, conducts all the cross-event analysis in a snap! SurveyMonkey leverages AI to make cross-event evaluation feedback easier to analyse and act on. By using sentiment analysis, text analytics, and automated data segmentation, the platform helps event planners quickly identify trends and insights from attendee responses. AI-powered reporting tools also transform complex data into clear, visual reports, saving time and allowing planners to make data-driven decisions that enhance future events.

Common mistakes to avoid 🛑
  • Over-relying on AI: Remember, these tools enhance your expertise, not replace it.
  • Ignoring the human touch: Personal connections matter – don’t let automation make you seem distant.
  • Neglecting to test tools: Always trial-run new software before it’s live or rolled out across the team.
Ready to try one?

Start small! Pick one AI tool – maybe a document generator or copywriting assistant – and see how it fits into your workflow. You might be surprised how much time and stress it saves you!

 

The CFS Events Team
Beki Dingwall
February 2025

For more information on CFS Events’ Event Management Services, please click here or email robyn@cfsevents.co.uk.

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